!! Nominations
!The nomination cycle 2025/2026 opened on 1st October 2025 and will end at midnight (CET - Central European Time) on January 31, 2026.\\No extension of the deadline is possible!
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*__Submit a [nomination|https://www.ae-info.org/Form/nomination_management.html]. Read the detailed nominations rules below first!__

*__[List of nominations|Acad_Main/Forums/Nominations]__
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➡️ __Note:__ The online nomination system uses the email addresses of the Academy members for identification. Please make sure that your email address which is registered with the Academy works and is not outdated. If you are not sure, please contact [office@ae-info.org|mailto:office@ae-info.org].

➡️ __Note:__ the nomination system can be accessed on PC or tablet. It does __not__ function on a cell phone.
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__Nominations that have been wholly initiated by non-members, or,  requests canvassing support or unsolicited mails seeking willing nominators (including by inducements) will not be accepted. Members are strongly discouraged from supporting such approaches.\\SELF-NOMINATIONS ("APPLICANTIONS") by candidates ARE FORBIDDEN.__
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!!Nominations process - guidelines
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*Overriding criteria for nomination are: a clear evidenced base of __internationally recognised distinction__. Nationality, citizenship, gender, location or discipline are not considered during the evaluation process. __The primary criterion for membership is “sustained academic excellence in the candidate’s field”. __

*__Only Ordinary members can nominate candidates for membership__ . All nominations for membership must be made by __two members__ of the Academia. The two nominators must be resident and working in Europe. __One__ of the nominators must be resident in a __different__ country from that of the candidate.  It is important that both nominators between them, have __personal and professional knowledge of the distinction of the candidate__. 

*Members may only nominate __TWO (2)__ candidates in each annual cycle. 

*Members can nominate candidates to any Class or Section and are not limited to their own fields and disciplines.

!First steps

*Before making a nomination, please check that the candidate has not already been nominated. To do this, go to the [List of Nominations|Acad_Main/Forums/Nominations]. You can search either in the complete list of all nominations or by sections. Any member can view the names of the nominees, the content of the nomination forms can only be viewed by Class and Section chairs. 

*Check also that the candidate is not already a registered __member of Academia Europaea__ (and not just your Section). You can search for members in the [Academy database|Acad_Main/List_of_Members].

*Nominators must use the __same name__ and __email address__ to the one that is registered in the AE database (if in doubt, go to your personal AE web page).

*The lead nominator or the co-nominator have to fill out all fields marked * in the online nomination form.

*During the nomination period, an individual nomination can be edited, amended and re-submitted. 

*An automatic notification about a successful registration of a nomination is sent to the two nominators and the chair of the relevant Section.

*Nominators can upload additional information (5 documents) on candidates in the nomination form. The additional documents will be made available to the members of the Section committee responsible for the candidates’ evaluation. This will be done soon after the end of the nomination period. The use of additional materials will be at the discretion of the Sections.

*The __nominator(s) MUST themselves__ complete the “__case for election__” section. This is the critical part of the nomination. It is the responsibility of the nominators to make sure that any of the candidates’ claims are __valid and can be substantiated__.\\If any evidence is found that the "__case for election__" was written by the nominee and not the nominators, the nomination will be withdrawn and the __nominee banned from any future nominations__.

*For the purpose of designating a candidate as an __ORDINARY__ or as a __FOREIGN__ member: a person's nationality and citizenship are irrelevant. 

*Nomination of candidates for  __ORDINARY__ membership.
**__ORDINARY__ member candidates must live and work ‘permanently’ in Europe (the continent, or in Israel) (a minimum of 6 months per year). If the candidate at the time of nomination lives and works (permanently, or more than 6 months in a year) outside of Europe (and Israel), then they will be considered a __FOREIGN__ candidate. If a candidate has a dual position and spends a minimum of 6 months in Europe, she/he can be nominated as __ORDINARY__ member.
**When a candidate is nominated as an __ORDINARY__ member, one of the two nominators must be resident in a __different__ country from that of the candidate. 
*Nomination of candidates for __FOREIGN__ membership.
**Eminent scholars from outside of Europe and who are invited into membership, enhance the status and reputation of the Academia.  The Board of trustees have decided that election as a __FOREIGN__ member is a particular distinction and honour and therefore any nominations to this category, will be subjected to __an additional  eligibility requirement__.  
**Thus, in addition to “possessing all of the qualities and attributes necessary for Ordinary membership”:  candidates for election as __FOREIGN__ members should present __clear evidence of strong and sustained (ongoing) collaboration(s) and verifiable working links__ with European institutions and centres of scholarship.  The nominators should validate these claims. The award of honours by European institutions, substantive positions (such as professorships) and substantial periods of residence at European centres can provide the additional evidence of such links.\\Short term study visits, conferences and summer schools are not evidence of strong sustained links and will not be accepted as evidence of collaboration with European institutions.

*Books, Publications and other outputs\\Not more than __ten__ of the candidate’s most significant contributions covering the immediate past five-years, should be listed. There should be a clear indication of authorship role (sole, principal, co-author or editor of any book).  If relevant, citation figures and evidence of impact can be included. __Any evidence of impacts on the wider scientific community  and/or on the wider public flowing from the work of the candidate is welcome.__ For example, art and performance installations, citizen science initiatives and public interactions for education and outreach.

*Honours and major awards\\These should be substantial national and international prizes, or other honours. For example, medals recognising sustained academic distinction and election to national Academies. The awarding of research grants and project funds are not in themselves of significant enough recognition. __ERC grants should be included.__

*Age of candidates
**There is no age restriction and all candidates will be considered. In all cases, evidence must be provided to show that a candidate is __still active__ in either scholarship and/or other academically relevant activities, or, where their past individual international distinction merits particular consideration. 
**Nominators must provide evidence of the year that the candidate became research active (or ended, if appropriate) and include in the dossier references to publications produced in the __immediate past period of five years__, and/or describe other achievements that may lay outside of the traditional academic publications realm in support of the candidate.

!How to submit a nomination

*Go to the [online nomination system|https://www.ae-info.org/Form/nomination_management.html]. You'll be asked to identify.
**To identify, enter either your user name or your email address and the password 
**If you have forgotten your password, you can obtain a new one by clicking on the button "Get Passsword" at the AE webpages (top right corner) at [https://www.ae-info.org] . 
**Now enter your user name or your email address and click on the button "Send me new password". A new password will then be sent to the address registered in the Academy database. You can change the password after you have logged in.
**__Attention:__ your email address must be the __same one__ as the one registered with the Academy. If you are not sure which email address is registered and/or you do not receive a mail after the request for a new password, contact the AE office ([office@ae-info.org|mailto:office@ae-info.org]) which will let you know which email address is registered.

*Click on the button "__New nomination__".

*Fill in (at least) the __family__ and __first name__ of the nominee and her/his __country of residence__  in the nomination form.

*Fill in the rest of the form and/or invite the nominee to fill in sections 1, 2, 3 and 6
**You can invite the nominee to fill parts of the nomination form by clicking on the “Grant Access to Nominee” button at the end of section 1. Now copy the generated link and send it to the nominee. The link gives the nominee access to the 1, 2, 3 and 6 sections of the nomination form. 
**Section 4 ("Case for election") may be __written by the nominators only__. 

*Invite the co-nominator by going to Section 5. Choose a member and click on the “__Send notification email to the 2nd nominator__” button. An automatic mail will be sent to the second nominator asking him to accept his support of the nomination. You have to wait for acceptance by the co-nominator before the nomination form can be submitted.

*The content of the nomination form is __saved automatically__ each time the nomination form is edited (there is no "Save" button).

*Submit the form by clicking on the __SUBMIT__ button at the bottom of the page. You will receive an automatic notification form that the nomination was correctly received.

*You can edit the nomination form until the end of the nomination period, the content of the form is automatically saved. To register the latest version of the nomination form, click on the __SUBMIT__ button.

*__Attention:__ since an automatic mail with a copy of the current version of the nomination form is sent to the section chair each time the SUBMIT button is clicked, please click on the SUBMIT button only when you think the nomination form was completed in order to avoid spamming the section chair’s inbox.

*You can access an overview page of your nominations by going to [https://www.ae-info.org/Form/nomination_management.html]. 

*If you have questions, please contact Dana Kaiser ([dkaiser@iicm.edu|mailto:dkaiser@iicm.edu]) or the AE office ([office@ae-info.org|mailto:office@ae-info.org]).

*You can download the [detailed Nomination Rules amended September 2025|Nominations rules amended September 2025- for approval (applicable from 2025-26 onwards) V3.0.pdf].
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!Evaluation of candidates (synopsis) 

The AE Academic Sections are aggregated into Classes: 
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*Class A1 – Humanities  (Sections A1, A2, A3, A4, A6 and A7) 
*Class A2 – Social and Related Sciences (Sections A8, A9, A10, A11, A12 and A13)
*Class  B – Exact Sciences (Sections B1, B2, B3, B4 and B5) 
*Class  C  – Life Sciences (Sections C1, C2, C3, C4 and C5) 
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Each Class has a Class chair who is also a member of the Board of trustees. 
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After the closing date for applications, each Section committee evaluates their own candidate lists and make recommendations on a candidates’ suitability for election. Each Section committee evaluates against the published criteria and uses a common scoring system (agreed at individual Class level). The Class chairs each convene a plenary meeting where all of the Section chairs are present to discuss their recommended lists and undertake  a comparative quality audit to ensure assessment consistency. The Class meetings agree a single consolidated class list for each Class. 
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These are formal hearings, where the individual Section lists are compared, discussed and moderated. An agreed and consolidated Class list is then submitted by the Class chairs on behalf of the Section committees the Board of trustees. The Board carries out a final check and then elects the new members.

All newly elected members receive a formal invitation from the President, inviting them to accept membership and an invitation to participate in the induction ceremony at the next annual member conference.

!Assessment

From 2023 onwards, Section committees will focus on assessment of excellence of a candidate and their suitability for membership. Emphasis will be placed on adherence to CoARA ([Coalition for Advancing Research Assessment|https://coara.eu/agreement/the-commitments]) principles and commitments with a reduction in reliance on standard traditional metrics.
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Each Section Committee will assess its own candidates against a set of eligibility and professional criteria and score according to this scheme:
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#Should be elected 
#Not elected
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Each Section chair will provide an assessment report for their Sections’ nominations (including, if appropriate, a ranked list of candidates) to the appropriate Class chair and the archive.
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! Criteria for submission of a nomination to the Board list

Candidates that might be included into such a list could include:

*scholars who might for unknown reasons have been overlooked;
*or sometime scholars who by virtue of their having changed [[career] direction at some time in the past, might have moved out of frontline research and into otherwise high profile administrative, political or other occupations that were still closely allied to Higher Education and Research and who because of these factors might have similarly been overlooked, even where past academic achievements were of acceptable quality;
*or high profile persons who may be internationally recognised for popular cultural works that nonetheless have (substantial) scholarly merit, but who might not ''per se'', be associated with traditional mainstream academic positions
*Candidates referred to the Board by the Classes, and that were nominated in the standard way but where no agreement could be reached, or where there were technical or other issues preventing an objective assessment to be reached). 
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All Board list candidates should be people who through their association with the Academia, will bring prestige and benefit additional to that associated with highest levels of international scholarship.
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All such candidates should be nominated in the normal way using the online form and selecting the Board list in the drop down Section lists.
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These nominations will be assessed through Classes and recommendations put to the Board of trustees who will then decide on their suitability for election.














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!Nominations guidelines and criteria 

*[Detailed description of the nominations guidelines and criteria|Acad_Main/Membership/Nomination_Process] (revised October 2020).
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